Exhibit
and Sponsor Opportunities
Download
the sponsor and exhibitor contract (PDF)
Click
here to register as a sponsor or exhibitor online.
Overview
Exhibit Booths
SPACE
ASSIGNMENTS
-
Each
exhibiting organization will receive:
-
10’ x 10’
exhibit space – including electrical outlet
-
Two full-conference
registrations
-
One-time use mailing
list (Your choice: three weeks prior to or three weeks following the event)
-
Listing in the
conference brochure (payment must be received by November 21, 2008 to be
included)
-
Listing on the
conference organizers websites
-
Listing in the
on-site conference material; contract and payment MUST be received by March
2, 2009
EXHIBIT/DISPLAY
REGISTRATION FEE: Single Booth- $3,600; Double Booth- $7,200.
Organizations exhibiting at The Retirement Industry Conference may
also exhibit at The Life Insurance Conference at this same site, March 30
– April1, 2009. The registration fee is $6,200 for organizations
exhibiting at both conferences, a discount savings of $1,000.
To learn more about exhibit and sponsorship opportunities at The Life
Insurance Conference, please contact Ted Hatcher with LOMA at 770.984.6407
and via email at hatchert@loma.org or
contact Barbara Kimball with LIMRA at 860.298.3950 or via email at bkimball@limra.com.
Exhibiting organizations
which submit a contract and payment will have the opportunity to choose
their preferred exhibit space on a first come, first served basis. Upon
acceptance of this agreement, exhibitors will be contacted to discuss booth
space availability and their preferred location.
A certain number of premium
exhibit spaces are reserved for organizations that choose to also exhibit at
the Life Insurance Conference which runs in the days immediately prior to
the Retirement Industry Conference, March 30 – April 1, 2009. To ensure
the quality of conference exhibits the Conference Organizers reserve the
right to make the final determination on the assignment of exhibit spaces.
To
ensure the quality of the exhibits of the Conference, Organizers reserve the
right to exclude exhibitors that they, in their sole discretion, deem
inappropriate for the Conference.
Display
selections are not confirmed until the Conference Organizers have a signed
contract and appropriate payment. Unpaid display spaces after thirty days
(no later than March 6, 2009) will be subject to being re-sold to other
clients.
The
hours for the exhibit area are as follows:
Tentative
Schedule
Wednesday, April 1, 2009
Thursday,
April 2, 2009
-
Continental
Breakfast: 7:15 a.m. – 8:15 a.m.
-
Lunch
Break: 11:30 a.m. – 1:00 p.m. (Lunch will be served in the exhibit hall)
-
Refreshment
Breaks: 10:00 a.m. – 10:30 a.m., 2:00 p.m. – 2:30 p.m., 3:30 p.m. –
4:00 p.m.
Friday,
April 3, 2009
It
is in the best interest of the exhibitors to have a representative at their
display during these periods.
Each
exhibitor receives two conference registrations with their paid exhibitor
fee. Additional full conference
registrations are available for the member rate of $945.
Displays
should be assembled no later than 4:00 p.m. on Wednesday, April 1. Displays
may be dismantled and removed at the conclusion of the Conference at noon on
Friday, April 3, 2009.
Sponsorship
Opportunities
Bottled
Water Sponsorship – Multiple opportunities to distribute during the
conference
The cost is $7,500 for 500
bottles and $10,000 for 1000 bottles. We
will work with the hotel to have your approved logo and message printed and
on the bottles.
Hotel
Card Key Sponsorship
The
cost for this sponsorship is $7,000. Note
that there
is a four- week lead time.
The cut off date on this sponsorship
of February 27, 2009.
Conference
Bag Sponsorship
Sponsor
The Retirement Industry Conference bag and get your name and logo in the
hands of the attendees. We have
a selection of three bags to choose from and you may also include a
collateral piece. The cost of
sponsorship is $10,000.
Conference
Materials
Provide
us with your branded item(s) and we will stuff them into the attendee
packets. You can provide pens,
pads, Post-It Notes, luggage tags or highlighters.
If you have an item that is not listed that you would like to
provide, please contact us to discuss directly.
The cost for this is $2,500 for each item that you choose to provide.
We must receive items by March 2, 2009 in order to be included in the
attendee packets
Onsite
Program Ads
The
cost for the back cover ad in the onsite conference program is $4,000.
Additional ads inside the program are available at a cost of $2,000
for a whole page and $1,200 for a half page ad.
We MUST receive ads no later than February 27, 2009 in order to be
included in the program.
Refreshment
Break – Multiple opportunities on Thursday, April 2 & Friday, April 3,
2009
Cost: $4,000 ($3,600 as a Conference Exhibitor)
Add some excitement to
breaks with a little something extra. Light snacks, fruit, ice cream or
flavored coffees will give attendees a boost for the next session.
When you sponsor a
refreshment break, you will receive:
-
One full-conference
registration
-
Recognition
sign
-
Six-foot
skirted exhibit table during the sponsored event
-
Acknowledgement
in the conference brochure (payment must be received by November 21,
2008 to be included)
-
Inclusion
in the exhibitor/sponsor information to be distributed in attendee
packets (payment must be received by March 2, 2009 to be included)
-
Online
exposure – a listing on the conference organizers websites
-
The
attendee list, as edited, sent to you either three weeks before; or
after (your choice) the conference
-
Listing
in the onsite program (payment must be received by March 2, 2009 to be
included)
Continental
Breakfast – Thursday, April 2 or Friday, April 3, 2009
Cost: $8,200 ($6,800 as a Conference Exhibitor)
Start the day off right and
let your company be the first thing on everyone’s mind.
When you sponsor a
continental breakfast, you will receive:
Welcome
Reception with Exhibitor and Sponsors – Wednesday, April 1, 2009
Cost: $16,000 ($14,000 as a
Conference Exhibitor)
Receptions provide
excellent networking opportunities for attendees. Hors d’oeuvres and
drinks will be included.
When you sponsor a
reception, you will receive:
Buffet Luncheon – Thursday,
April 2, 2009
Cost: $16,000 ($14,000 as a
Conference Exhibitor)
When you sponsor a lunch,
you will receive:
View
the Exhibitor and Sponsor Contract here (PDF)
If
you would like to propose a sponsorship for this conference that is not listed
here, please contact Ted Hatcher at 770.984.6407 or hatchert@loma.org
